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Stipend Information

Stipends 101

Each member of the Cougar Marching Band will receive monetary compensation in the form of a stipend at the conclusion of the fall season (spring season for basketball pep band members) provided that the member fulfills each of the following requirements:

  1. is a citizen of the United States, a permanent resident, or an alien – with valid employment authorization documentation;
  2. completed all necessary paperwork while at a stipend appointment;
  3. attended all required rehearsals, meetings, and/or performances as per the CMB Handbook;

MORE INFORMATION!

Where’s my Stipend?
Spring 2017 Stipend Appointment Sign-ups:

not yet active

Employment Authorization

Stipend members of the Cougar Marching Band are considered employees of Washington State University and thus are required to present documentation of United States employment authorization. U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization.

What this means is that in order to work in the United States an employee must present one item from column A or one item each from column B and column C found on the “List of Acceptable Documentsfound on page 9 here.

Stipend Appointment Paperwork

Time Card (All Members):

Every member must complete a time card. WSU ID, print full name, sign & date.

W-4 (Most Members):

Complete and submit a W-4 form to either Payroll Services or to Brent at your stipend appointment. This form tells the school how much tax to take out of your paycheck. While not necessary to complete every time, it is smart to keep this information up-to-date with Payroll Services. Complete if you there are any changes in your tax withholding. Typically, changes are due to a new or additional job.

I-9 (New Members):

Each first year stipend member must provide employment authorization verification. This is done by bringing valid form(s) of work authorization documentation to your stipend appointment, these MUST be original document(s) (photocopies are not allowed). Complete only Section 1 of an I-9. This form reminds the government that you are legally able to work in the United States.

I-9 (Returning Members):

For returning members, only a re-verification is necessary UNLESS IT HAS BEEN MORE THAN 2 YEARS since your first i9 input. Re-verification is completed by bringing valid form(s) of work authorization documentation to your stipend appointment and presenting the original document(s) (photocopies are not allowed).

Where’s my Stipend?

There are linked images throughout this walk-through (emphasized with italics).
 
PART 1-A: Direct Deposit
 
If you know that you do NOT have direct deposit skip to “PART 2: CONTACT PAYROLL”. If unsure, continue reading.

(You may bypass the first two steps in this list if this link works for you.)

  1. Go to myWSU (http://portal.wsu.edu) and log in.
  2. On the left-hand side you should see a heading for Payroll.
  3. Under that heading click the a link titled “Earnings Statement” and then click “View Last Payment Issued
  4. After clicking the button you will see a screen with 3 boxes labeled “EARNINGS”, “REDUCTS & DEDUCTS”, and “YEAR TO DATE”. In the left box “EARNINGS” you should see at least one line of information. If you do not have another job on campus and see only one line item, this is your stipend. The description should be “STUDNT P/W” and the the number in the “Gross” column will have a value of 225, 250, 275, etc (multiples of 25)… up to 800 (these numbers are valid for the 2016 Fall season). That is your stipend.

PART 1-B: No Direct Deposit

  1. Go to myWSU (http://portal.wsu.edu) and log in.
  2. Click “Main Menu” in the upper left hand corner and then click “My Profile”.
  3. On the following page click “Update Personal Information”.
  4. In the Personal Data Summary screen you will see your mailing address as it is listed in the WSU system. This is where your paycheck is mailed so be sure to keep this address updated. Check this mailing address before asking “where is my stipend check?”

PART 2: Contact Payroll

If you have checked both of these things as well as checked the mail at BOTH your Mailing Address AND your Home Address – AND it is more than 2 business days after payday – contact Payroll Services http://www.wsu.edu/payroll/ to see if you have been issued a check.

PART 3: Contact Brent

If and ONLY IF you have followed all of these steps, send Brent an email: brented@wsu.edu

School of Music, PO Box 645300, Washington State University, Pullman WA 99164-5300, 509-335-6472, Contact Us
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