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Stipend Information

Last update: 31 October 2012, 15:44

Each member of the Cougar Marching Band will receive monetary compensation in the form of a stipend at the conclusion of the fall season (spring season for basketball pep band members) provided that the member fulfills each of the following requirements:

  1. is a citizen of the United States, a permanent resident, or an alien - with valid employment authorization documentation;
  2. completed all necessary paperwork;
  3. attended all required rehearsals, meetings, and/or performances;


CLICK HERE if you would like some help answering "Where is my stipend?"


Employment Authorization

Stipend members of the Cougar Marching Band are considered employees of Washington State University and thus are required to present documentation of United States employment authorization. U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. What this means is that in order to work in the United States an employee must present one item from column A or one item each from column B and column C found on the “List of Acceptable Documents” found on page 5 here.

Stipend Paperwork

CMB Member Information Sheet: This form varies from term to term. It can only be obtained from the band office, Don Hower, or Brent Edwards. This is to be filled out by the stipend member and will contain the necessary information for input into the WSU employment database (i.e. name, address, phone number, email, WSU ID number)

W-4: Each stipend member must fill out and submit a W-4 form to either Payroll Services or the marching band office. This form tells the school how much taxes to take out of your paycheck.

I-9 (New Member): Each first year stipend member must provide employment authorization verification. This is done by bringing valid form(s) of work authorization documentation to the band office and showing the office assistant the original document(s) (photocopies are not allowed). The document(s) will then be photocopied by the assistant and then passed on to the person in charge of stipend paperwork (currently Brent Edwards). After verification with the marching band office fill out only Section 1 of an I-9 form online at LookoutServices.net using the username and password provided by the marching band. This form tells the government that you are legally able to work in the United States.

I-9 (Returning Member): For returning members, only a re-verification is necessary UNLESS IT HAS BEEN MORE THAN 2 YEARS since you first input your i9. This is done by bringing valid form(s) of work authorization documentation to the band office and showing the office assistant the original document(s) (photocopies are not allowed). The document(s) will then be photocopied by the assistant and then passed on to the person in charge of stipend paperwork (currently Brent Edwards).

WHERE IS MY STIPEND?

There are linked images throughout this walkthrough (emphasized with italics).

1. Direct Deposit: If you know that you do NOT have direct deposit skip to #2. If you are unsure, continue with this step.

You can also bypass the first two steps in this list if this link works for you.

  1. Go to zzusis (http://zzusis.wsu.edu) and log in.
  2. On the left-hand side you should see a heading for Payroll.
  3. Under that heading click the a link titled "Earnings Statement" and then click "View Last Payment Issued
  4. After clicking the button you will see a screen with 3 boxes labeled "EARNINGS", "REDUCTS & DEDUCTS", and "YEAR TO DATE". In the left box "EARNINGS" you should see at least one line of information. If you do not have another job on campus and see only one line item, this is your stipend. The description should be "STUDNT P/W" and the the number in the "Gross" column will have a value of 250, 350, 450, 500, 525, 550, 625, 725, or 825 (these numbers are valid for the 2011 Fall season). That is your stipend.

 

2. No Direct Deposit:

  1. Go to zzusis (http://zzusis.wsu.edu) and log in.
  2. Click "Main Menu" in the upper left hand corner and then click "My Profile".
  3. On the following page click "Update Personal Information".
  4. In the Personal Data Summary screen you will see your mailing address as it is listed in the WSU system. This is where your paycheck is mailed so be sure to keep this address updated. Check this mailing address before asking "where is my stipend check?"

 

3. Contact Payroll:

If you have checked both of these things as well as checked the mail at BOTH your Mailing Address AND your Home Address - AND it is more than 2 business days after payday - contact Payroll Services http://www.wsu.edu/payroll/ to see if you have been issued a check.

 

If and ONLY IF you have followed all of these steps, send Brent an email: brented@wsu.edu

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